The International Confocal Group is committed to safeguarding your privacy. This Privacy Policy (“Privacy Policy”) describes the data that we Collect about you on the website (“Site”) from which you linked, how we use and disclose that data, how we protect it and the choices you may make with respect to it. We encourage you to review our Privacy Policy and click on the available links or select “read more” if you want additional information on a particular topic. By using this Site or/and our services, you consent to the Processing of your Personal Data as described in this Privacy Policy.
Definitions
Personal Data – any information that relates to an identified or identifiable living individual.
Processing – covers a wide range of operations performed on Personal Data, including by manual or automated means. It includes the Collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data.
Data Subject – a natural person or individual whose Personal Data is being processed.
We/us – The International Confocal Group (ICG)
Data Protection Principles
We ensure that we follow the following Data Protection Principles
- Processing is lawful, fair and transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
- Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
- Processing is done with minimal data. We only Collect and Process the minimal amount of Personal Data required for any purpose.
- Processing is limited with a time period. We will not store your personal data for longer than needed.
- We will do our best to ensure the accuracy of data.
- We will do our best to ensure the integrity and confidentiality of data.
Data Subject’s Rights
The Data Subject has the following rights:
- Right to information: you have the right to know whether your Personal Data is being Processed, what personal data is gathered, from where it is obtained and why and by whom it is Processed.
- Right to access: you have the right to access the data Collected from/about you. This includes your right to request and obtain a copy of your Personal Data Collected.
- Right to erasure (“right to be forgotten”): in specific circumstances you have the right to request for your Personal Data to be erased from our records.
- Right to rectification:you have the right to request the prompt rectification of inaccurate personal data concerning you. Furthermore, and taking into account the purposes of the Processing, you have the right to have incomplete personal data completed – including by means of a supplementary statement.
- Right to object to Processing: in certain cases, you have the right to object to Processing of your Personal Data.
- Right to restrict Processing: where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
- Right to object to automated Processing: meaning you have the right to object to automated Processing, including profiling, and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
- Right to data portability: you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
- Right to lodge a complaint: in case that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled, please contact us.
- Right for the help of supervisory authority: you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
- Right to withdraw consent: you have the right to withdraw any given consent for Processing of your Personal Data.
Data we Collect
We may request basic Personal Data when you use this Site. We may request additional Personal Data. Any information we Collect is solely for the purpose of enhancing your membership experience.
This Site may request personally identifiable data from you (“Personal Information”), which may include your domain name (where possible) or other personal information such as your name, contact details (postal address, telephone number, email address, etc), photographs, etc. We may also request additional personal data related to our professional interaction with you which may include your professional biography/credentials, data related to your licensures, specialties, professional affiliations, publications, credentials, and other professional achievements.
Our web server automatically recognizes and stores your e-mail address or your domain name (where possible) when you log onto our Site, the e-mail addresses of those who communicate with us via e-mail, and aggregate information about what pages on our Site you visit or access.
When you are asked to provide Personal Data, you may decline. But if you choose not to provide data that is necessary for us to provide requested services/information, we may not be able to provide you those services/information.
If you provide or permit us to Collect any Personal Data relating to another person, you are telling us that you have the authority to share that data and to permit us to use the data as described in this Privacy Policy.
Publicly available information
We may Collect information about members that is publicly available.
The use of your Personal Data
We use your Personal Data on legitimate grounds and/or with your Consent. The Personal Information described above will be Collected solely by ICG. We use email to communicate with you about ICF activities and news. Personal Information is used by ICF to assist in serving you more effectively. Personal Information is also used by ICF to improve the content of our web page, to customize the content and/or layout of our page for each individual member, to notify members about updates to our web Site, and/or to contact members for issues related to ICF.
We might Process your Personal Data for additional purposes that are not mentioned here but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:
- the link between purposes, context and nature of Personal Data is suitable for further Processing.
- the further Processing would not harm your interests and
- there would be appropriate safeguard for Processing.
With your consent we Process your Personal Data for the following purposes:
- to send you newsletters, information about training courses and campaign offers (from us and/or our carefully selected partners);
- for other purposes we have asked your consent for.
We will inform you of any further Processing and purposes.
Who else can access your Personal Data
We do not share your Personal Data. Personal Data about you is in some cases provided to our trusted members/partners in order to either make providing the service to you possible or to enhance your member experience.
Security of your Personal Data
We do our best to keep your Personal Data safe. We seek to use reasonable organizational, technical and administrative measures to protect your Personal Data. We use safe protocols for communication and transferring data. We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks. However, no data transmission or storage system can be guaranteed to be 100% secure. We promise to notify suitable authorities of data breaches. We will also notify you in case there is a threat to your rights or interests.
Retention Period
We will retain your Personal Data for as long as needed or permitted in light of the purpose(s) for which it was obtained and as outlined in this Privacy Policy. The criteria used to determine our retention periods include: (a) the length of time we have an ongoing relationship with you as a member and provide the Site to you; (b) whether there is a legal obligation to which we are subject; or (c) whether retention is advisable in light of our legal position (such as in regard to the enforcement of the Site General Terms of Use, applicable statutes of limitations, litigation or regulatory investigations).
Cookies and other technologies we use
We use cookies and/or similar technologies to analyse members’ behaviour, administer the website, track users’ movements, and to Collect information about users. This is done in order to personalise and enhance your experience with us.
A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make Sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions. (+ google analytics)
Cross-Border Transfer
The data we Collect through the Site may be stored and Processed in any country where we have members or in which we engage service providers, including in the USA and where our members operate.
Some non-EEA countries are recognized by the European Commission as providing an adequate level of data protection according to EEA standards. For transfers from the EEA to countries not considered adequate by the European Commission, we have put in place adequate measures, such as by ensuring that the recipient is bound by EU Standard Contractual Clauses, to protect your Personal Data. You may obtain a copy of these measures by contacting us as indicated in the Contact Us section.
Embedded content from other websites
Articles on this Site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has viSited the other website.
These websites may Collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Contact Information
The Organization responsible for Collection, use and disclosure of your Personal Data under this Privacy Policy is International Confocal Group
If you have questions about this Privacy Policy, or if you would like to request to exercise any individual rights, please contact us at info@dermoscopy-ids.org.
Under certain conditions you have the right to to require us to:
- receive an exported file of the Personal Data we hold about you, including any data you have provided to us.
- erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
- In addition, at any time you may request to correct the Personal Information, request that such information should be removed from IDS database, or request that IDS no longer solicit you either by e-mail, telephone, regular mail or by any other means.
To make any request described above, send an email to the President of the society. When contacting us, please be sure to provide us with your exact e-mail address, name, address and/or telephone number(s) in order to be sure we handle your request correctly.
Changes to the Privacy Policy
By using this Site, you are agreeing to the terms set forth in ICG Privacy Policy. ICF reserves the right, at its discretion, to change, modify, add, or remove portions of this policy at any time. Please check this page periodically for changes. Your continued use of this Site following the posting of changes to these terms will mean that you accept those changes.